001 - Contract Number Format (Cannot be changed via Elari)

Here, the format is set for the contract number range for contracts. In addition to the start year and sequence number, part of the administration number can also be included. This sequence applies to all contracts within the Elari environment. A change in this setting has a significant impact; if it needs to be modified, all historical contracts must be adjusted as well. For these reasons, this setting can only be changed by an Elari (support) consultant.

062 - Additional Fields Contract Information (Cannot be changed via Elari)

It is possible to add several extra fields to contracts, including: Contract Type*, Description, Reference Number, Renewal Form, Price Indexing*, Invoice Moment*, Invoice Frequency*, (Physical) Storage Locations, and Retention Period. In the following articles, you can read more about Contract Types, adding physical storage locations data in Elari, and implementing price indexing in Elari.

Specify the oldest date allowed for entering as the start date of a contract. If this field is left empty, the start year can be a maximum of 10 years ago.

With this setting, you can specify who should be the executor of the action to renew or terminate a contract.

Specify how many days after the termination of a contract it should still be possible to link the contract to an invoice. You can read more about linking invoice lines to a contract here.

Here, you can specify whether the 'remark' field should be available when extending a contract.

022 - Contract Types per Administration (Cannot be changed via Elari)

If this setting is enabled, it is possible to define contract types per administration.

023 - Storage Locations per Administration (Cannot be changed via Elari)

If this setting is enabled, it is possible to define storage locations per administration.

If a contract is changed, should it be reviewed again? You can indicate that here.

054 - Scan All Contents of Contracts (Cannot be changed via Elari)

By enabling this setting you can search on text in the Contract management archive that is recognised in the PDF files of all contracts.

By enabling this setting, you have access to the 'Free Fields' menu. This allows you to create additional fields that must be filled in when registering a contract. In this article you can read more about adding free fields for contracts.

Here, you can indicate whether a user can enter an email address themselves or only use the selection box (with a choice of all employees in the system).

These settings relate to the contract owner. You can specify whether a contract owner must confirm a contract, whether the contract owner has the option to register a contract, and what the default chosen action should be for a contract (send to confirm or send to register). With setting 029 (only editable by an Elari (support) consultant), it can be determined which fields the contract owner is allowed to adjust when the contract is sent for registration.

027 - Link Organizational Unit to Contracts (Cannot be changed via Elari)

This setting allows linking organizational units to contracts, making it easy to search for contracts associated with a specific organizational unit in the archive. This setting does not grant users with a role in the same organizational unit access to the contract.

When this setting is enabled, it is possible to link users individually or through a group to a contract. Read more about contract stakeholders and groups here.

Through this setting, you can indicate whether the system automatically fills in dates, how many months before the end date the action date is filled in, and how many months before the action date the inform on date(s) is filled in.

If this setting is enabled, it is possible to create financial coding for contracts. Based on this data, you can extract information about contracts from the Reporting menu item, which then becomes available.

With these settings, you can indicate what should happen when an invoice related to a particular contract arrives. Do you want to automatically approve these invoice lines? If yes, how much can the amount deviate from the amount in the contract? In this article you can read more about automatically approving invoice lines based on a contract. With setting 061 (only editable by an Elari (support) consultant), you can indicate whether the export of an obligation is used in the Reporting menu item.

With these settings, you can specify whether notifications and reminders should be sent to users. You can also specify the frequency of the emails.

These settings pertain to making the mailbox available for receiving contracts.